Running a company involves being aware of your full operating capacity—that is, the maximum output it can produce in a given period.

Your accounting workflow is not the only thing that affects how much your company earns. Knowing your capacity will help you determine the most strategic way to use your resources.

Here at Financial Cents, we want to see your firm succeed! That’s why we’ve written this article, where we’ll lay out several factors to consider when measuring capacity.

Operating Capacity: What Is the Firm’s Potential Output?

To calculate your potential output, figure out the number of units you can produce per hour in each stage of the process. Consider the staff and machinery you have and use the smallest number as your capacity.

For example, suppose your accountants provide a three-stage service. The first delivers 50 units per hour, the second delivers 100 units, and the third, 40 units. Your capacity is 40 units per hour.

To calculate your weekly capacity, multiply this by the number of hours you can maintain this rate per week.

What Is Your Downtime?

Factor in a reasonable amount of downtime when computing for your full capacity.

For instance, suppose a firm produces 1,000 units per hour if it’s running smoothly but requires half an hour of service every day. Those 30 minutes take away from its capacity.

Calculate the downtime and subtract it from the output to get the full capacity considering downtime.

In this example, 30/480 is 0.0625 downtime, which delivers 937.5 units at 1,000 – (1,000*0.0625).

Do You Need to Make New Purchases?

If your system has a bottleneck, it may be because of a slow or malfunctioning machine. To relive it, you might need to purchase new equipment.

If you have the resources, you can increase your capacity with a new purchase. Remember, you need to address bottlenecks first before adding capacity to other areas. If you don’t, the bottleneck will become worse and waste resources.

If you aren’t sure where the bottlenecks are, you can use accounting workflow software to track what happens in your firm.

Do You Need to Increase Manpower?

If your employees are producing your output in any stage, you must factor workforce capacity into your calculations.

This involves knowing the maximum an individual worker can produce in an hour and multiplying it by the number of workers you have and the number of hours they work during a given time frame.

For instance, if you have six quality control officers who can inspect eight machines per hour, you must multiply eight and six, which gives you 48. Then, multiply this figure by 40 (for the number of hours a week that a worker can be on duty).

In this example, the full workforce capacity is 1,920 machine inspections per week.

Have You Calculated Your Maximum Operating Capacity?

When calculating your maximum capacity, you must first determine your cycle time, or how long it takes to complete one unit of your product or service.

Then, take the total number of available work hours multiplied by the number of employees that can complete the work, and divide the product by your cycle time.

The quotient is the maximum capacity of your business.

When you have this figure, you can calculate the maximum revenue by multiplying the average price per unit by your maximum capacity.


Running a successful accounting or starting a bookkeeping business involves more than just strategizing about what direction it should take. You must know how you can reach your goals using the tools and resources you currently have.

Calculating your workforce’s capacity will help you gauge whether your company can go in the direction you want to take.

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