30 Best Time and Billing Software Solutions for Accounting Firms in 2025

All accounting tasks must be done, but not many tasks are profitable (when done manually). Time tracking is a good example.

In an industry where time is your only inventory, nothing else matters when your time and billing software solution does not help you get enough return on investment in services rendered.

Time tracking and billing (especially when embedded in your workflows or a feature in your accounting practice management software) will help you capture work hours, receive timely payments, and show where and how your time should be spent to be profitable.

The following time and billing solutions will turn your abstract hours into hard data that drive better staffing, pricing, and task management decisions in 2025.

Why Time and Billing Software Matters for Accountants

Time tracking and billing tools help accounting firms to make their time more valuable by:

1. Tracking billable hours accurately

It is difficult to understand the portion of your team’s time spent on work that directly generates revenue when tracking time manually.

Even if you have all the time in the world to monitor how your team spends its time, the chances of error are incredibly high. Your team members will also forget to note when they started and finished tasks. Relying on their heads to remember how they spent, especially during the busy season or month-end close, will further increase the chances of human error.

A good time and billing software clarifies the tasks that time was spent on, enabling you to differentiate between billable and non-billable hours more confidently.

2. Reducing invoicing delays and improving cash flow

Late invoicing and incorrect invoice information are some of the most common causes of late payments, and time and billing software for accountants prevents both.

Apart from providing accurate information to bill your clients, it also automates the invoicing process, which means your clients will automatically be sent invoices for recurring work. This gives them ample time to make payments on time..

Moreover, the automatic payment feature in time and billing software solutions can process payments without your client’s input. When your client no longer has to make time to enter card details to pay you, payment delays are reduced, keeping your cash flow positive.

3. Reduces manual errors in time entry and billing

Manual billing increases invoicing errors because the human mind gets tired and distracted more easily than we expect. When this happens to accountants, it reflects in timesheet errors and other invoicing mistakes.

That is why most time and billing software solutions use validation rules and approval workflows to flag invoicing errors and improve quality control.

4. Enabling performance reporting and client-level profitability insights

The reporting feature in time tracking and billing software shows the time your team spends on projects and clients, helping you understand where to adjust your workflow, hire more staff, or increase your rates to prevent under- or overworking your staff

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What to Look for in Accounting Time Tracking and Billing Software

• Time Tracking (Manual and Automated)

Automated time tracking records time in the background, while your team focuses on completing their tasks, and manual time entry enables them to log time for a task after the fact.

Having both options gives your team more flexibility in accounting for their time usage.

• Billing and Invoicing Features

These features convert the time invested in a client’s services into cash, so having it in your time tracking tool helps you collect payments faster.

If you rely on separate solutions for both functions, your team will have to manually transfer time data between both tools, which is fraught with human errors.

• Integration with Accounting Software

When your time and billing software integrates with your accounting software (like QBO and Xero), your financial information is synchronized between both apps seamlessly, helping to maintain the integrity of your financial records and financial reporting.

• Reporting and Analytics

This feature helps you understand what is working in terms of your workflow efficiency and team productivity.

For example, if your team members are working more hours a week than they should, you might need to add more staff to balance your workload, like Shannon Theis.

• User-friendliness

No one wants to spend precious time, money, and other resources buying a tool their team won’t use, especially when that tool is supposed to save you time and money.

Your time and billing tool should be easy to implement and navigate so that your team can track time and bill clients effortlessly.

• Role-based Access and Team Tracking

Access control enables you to maintain the sanctity of your time and billing data by determining the time tracking and billing information your team members can see or edit (without your knowledge).

This enables you (the firm owner or manager) to maintain the integrity of your data across the board, improving the quality of your decisions.

• Compliance and Data Security

Accounting time and billing software hold personally identifiable information that can harm your firm or clients if exposed to the wrong hands.

Your time and billing software must have data security and privacy compliance features (such as data encryption, SOC 2, and audit logs) to protect sensitive financial information from unauthorized access.

30 Top Time Tracking and Billing Software for Accounting Firms in 2025

1. Financial Cents

Financial Cents is an all-in-one accounting practice management software with a built-in time and billing tool integrated into your workflow to identify bottlenecks, reduce non-billable work, and make your time more profitable as you grow.

As with all its firm management features, Financial Cents centralizes every resource you need to run your firm in one place, saving you the need to stitch several tools together.

Here are some Financial Cents’ time and billing features, and what they do

Time Tracking

• Start/Stop Timer: Enables team members to track time in the background while they work.

• Manual Entries: Let team members log the time they’ve worked if they don’t want to track time automatically.
• Billable Vs Non-billable: Differentiates between time that you can bill for and time that you can’t bill to clients, making your invoices more accurate and helping you identify time waste.
• Time Budgets: Set estimated completion times for projects to hold your team accountable and identify over-budget work.
• Billable Rates: Define how much each client pays for work to enhance invoicing.

Billing

• Recurring and One-time Invoices: automate invoices on weekly, monthly, quarterly, or yearly projects while allowing you to create one-time invoices as needed.
• QuickBooks Online Sync: A two-way sync invoicing and
payment synchronization with QuickBooks Online.
• Pass card fees to clients: Transfer card processing fees to your clients to maximize your profits.
• Saved Payment Method: You can save your client’s payment information in Financial Cents for subsequent billing.
• Automated Payments: Automatically charges your client’s account to save them the stress of initiating payment each time, helping you get paid faster.
• Automated Client Reminders: Financial Cents reminds clients to pay outstanding invoices, saving you the stress of following up with clients.
• Locked Time Entries: Locking time entries prevents your team members from editing their time logs in Financial Cents.
• Unbilled Time, WIP (Work in Progress): Generates invoices for billable work that has not been invoiced for.

• Proposals & ELs: Easy-to-sign proposals and engagement letters that define expectations and increase client conversion, using an electronic signature. Financial Cents’ proposal feature allows you to collect client payment information ahead of time and automatically generates invoices for them to pay you as quickly as possible.

Financial Cents’ Time and Billing Reports (and What They Show):

• Realization Reports: The portion of your billable work that you can bill for.
• Profitability Reports: The clients, services, and team members driving profitability in your firm.
• Accounts Receivable Aging Report: The value and duration of your unpaid invoices at a firm and client level.
• Effective Hourly Rate Report: Compares billable rates with the resources spent on client work to determine the value of your time by client.
• Utilization Report: the fraction of your time spent on billable versus non-billable work.
• Revenue Insights Report: income generated by your firm in total and average revenue per client and service item.

Pricing

• Solo: $19/month per user (billed annually)
• Team: $49/month per user (billed annually)
• Scale: $69/month per user (billed annually)
• Enterprise: Custom Pricing

Free Trial

A 14-day free trial is available (no Credit card information required).

Ratings

Financial Cents is rated 4.8/5 on Capterra and G2.

3. Toggl Track

Toggl Track records a calendar timeline of your team’s activities and converts it into timesheets (and invoices) to improve productivity and help you make profitable decisions.

Here are some of its time and billing features, and what they do

• Automated Time Tracking: Tracks time in the background while you are working in an app or website.
• Calendar View: Integrates calendars and copies time entries into your workspace.
• Multiple Time Tracking Platforms: Track time on the web, in desktop apps, mobile apps, and browser extensions.
• Idle time Notifications: Records idle time and notifies you when you’re inactive or away from your computer.
• Shared time Entries: Add teammates to your time entry to collaborate.
• Reporting Features:
  • Project performance: Analyze a project’s estimated vs. actual budget.
  • Project tracking: Predict your project completion dates and give you visibility into potential bottlenecks.
  • Team performance: Measure your team’s workload, productivity, and utilization.

Pricing

• Free: $0 Free for up to 5 users.
• Starter: $9/month per user.
• Premium: $18/month per user.
• Enterprise: Custom pricing.

Free Trial

A 30-day free trial is available.

Ratings

Toggl is rated:

• 4.7/5 on Capterra
• 4.6/5 on G2.

4. Harvest

Harvest is a web-based software that helps teams across industries track time, send invoices, and generate reports to improve profitability across projects.

Here are some of its time and billing features, and what they do

• Calendar Timesheet: Connect Harvest to your calendar to easily remember how you spent your time.
• Timesheet approvals: Ensures time data is accurate before invoicing and analyzing reports for decision-making.
• Custom Reminders: Harvest alerts your team to track time and submit timesheets.
• Invoicing: Use Harvest’s time tracking records to generate invoices.
• Accept online payments: integrations with PayPal and Stripe that help you get paid fast.
• Invoice reminders: Send late invoice reminders to help clients pay you faster.
• Open Invoices: Track unpaid invoices to manage your AR more effectively.
• Reporting:
  • Project Reporting: Shows project budgets and costs to help you measure profitability.
  • Team Reporting: tracks team capacity to improve productivity and prevent burnout.

Pricing

• Free: $0 forever
• Pro: $11 per/month per seat
• Premium: $14/month per seat

Free Trial

A 30-day free trial is available.

Ratings

Harvest is rated:

• 4.6 on Capterra
• 4.3/ 5 on G2

5. Time Analytics

Time Analytics helps you monitor your employees’ time usage to manage billable and non-billable hours better and grow your team sustainably.

Here are some of its time and billing features, and what they do

• Timer: A start and stop timer for tracking the work your team is doing.
• Productivity Manager: Identifies unproductive employees and behavior so you can address them on time.
• Entries from Previous Days: You can duplicate previous time entries to automate repetitive time logs.
• Time Off Logging: Monitors vacations and sick leave to communicate team availability.
• Invoicing Assistant: Generates invoices based on the time tracked.
• Customizable Invoices: Adjust invoices for specific client based on their specific engagement or billing requirements.
• Report Dashboard: Time tracking metrics that enable you to analyze your firm’s productivity, utilization, and profitability, such as a comparison between the time spent on client work and revenue generated from it.

Pricing

• Starter: $4.99/month per user
• Optimum: $6.99/month per user

Free Trial

A 14-day free trial is available.

Ratings

Time Analytics is rated:

• 5/5 on Capterra
• 4.9/5 on G2

6. My Hours

My Hours is time-tracking software designed to simplify time management, improve profitability, and automate invoicing. Its features provide clear insights into time allocation and project performance.

Here are some of its time and billing features, and what they do

• Time Log Descriptions: My Hours allows teams to add detailed descriptions to time logs to enhance clarity and provide context.
• Attachments: Attach relevant files (e.g., receipts, images, or documents) to time logs to improve reporting.
• Audit Log and Expenses: Associate expenses with specific time logs.
• Budget Hours: Set estimated completion time to monitor project scope and costs.
• Invoice Billable Time: Generate and send professional invoices to clients from time tracked on billable work.
• Labor Costs Analysis: Gain insights into project profitability by comparing labor costs with billable rates.

Pricing

• Free: $0 (up to 5 users)
• Pro: $8/month per user
• Enterprise: custom pricing

Free Trial

A 14-day free trial is available.

Ratings

• 4.8/5 on Capterra
• 4.6/5 on G2

7. QuickBooks Time

QuickBooks Time provides an on-the-go time tracking solution that enables firms to monitor productivity, reduce service delivery costs, and improve team efficiency.

Here are some of its time and billing features, and what they do

• Online and Mobile Timer: Track, edit, and approve timesheets on your computer or mobile phone.
• GPS and Geofencing: Monitors employee locations and clock-in times for visibility into your team’s use of time.
• Track Mileage:  Automatically records distances traveled by employees during work hours to ensure accurate timesheet.
• Time Off Management: Enables employees to request time off by the hour or day and helps managers adjust schedules accordingly.
• PTO Tracker:  Manages time-off requests and approvals to reduce scheduling errors and miscommunication.

Pricing

• Simple Start: $3.80/month (1 user)
• Essentials: $7.50/month (3 users)
• Plus: $11.50/month (5 users)
• Advanced: $27.50/month (25 users)

Free Trial

A 30-day free trial is available

Ratings

QuickBooks Time is rated:

• 4.7/5 on Capterra
• 4.5/5 on G2

8. ClickTime

ClickTime is a time tracking platform that provides visibility into employee hours, project costs, and profitability to help firms make data-driven decisions.

Here are some of its time and billing features, and what they do

• Online Timesheets: Intuitive timesheets that enable employees to log their activities with minimal effort.
• Billable & Non-Billable Hours: Allows you to differentiate between billable and non-billable tasks to improve billing accuracy.
• Overtime Tracking: Automatically records employee overtime, providing visibility into extra hours worked and associated costs.
• Custom Leave Types: Preset leave types (such as Sick Leave, Holiday, and Vacation) that ensure all absences are accurately categorized.
• Leave Accrual: Automatically adds time-off hours to employee balances monthly.
• Reports: ClickTime’s executive dashboards provide real-time visibility into key metrics (such as client billings, total monthly billable revenue, and employee utilization).

Pricing

• Starter: $12/month per user
• ⁠Team: $15/month per user
• ⁠Premier: $27/month per user
• Enterprise: Custom Pricing

Free Trial

A 14-day free trial is available

Ratings

ClickTime is rated 4.6/5 on both Capterra and G2

9. Time Doctor

Time Doctor provides visibility into time usage and work patterns to help firms improve their productivity, prevent burnout, and grow their revenues.

Here are some of its time and billing features, and what they do

• Attendance Tracking: Monitors attendance to confirm team presence.
• Work Scheduling: Manages employee schedules by comparing planned hours to actual hours worked to adjust project timelines.
• Daily Email Notifications: Daily alerts that help you identify performance trends to keep your team productive.
• Real-Time Email Notifications: Alerts you about bottlenecks and inefficiencies as they occur, enabling you to make time-sensitive decisions to address them.
• Screenshots: Allow employees to capture visual proof of work to verify activity.
• Inactivity Alerts: Instant notifications that remind employees to stay focused.
• Reports: insights into your time tracking efforts, such as Activity Summaries, timeline reports, and total hours tracked.

Pricing

• Basic: $6.70/month per user (billed annually)
• Standard:  $11.70/month per user (billed annually)
• Premium: $16.70/month per user (billed annually)
• Enterprise: Custom plan

Free Trial

A 14-day free trial is available

Ratings

Time Doctor is rated:

• 4.5/5 on Capterra
• 4.4/5 on G2

10. TaxDome

TaxDome is a practice management software with a time tracking solution that helps accounting firms to streamline time and billing to ensure operational efficiency and timely payments.

Here are some of its time and billing features, and what they do

• Manual/Automatic Timer: Tracks billable hours with both manual and automatic timers to support precise billing and operational analysis.
• Time Budget: Time estimates that enable you to compare expected versus actual hours spent.
• Lock Documents to Invoices: Restrict client access to documents until invoices are paid.
• Branded Invoices: Create customizable, professional PDF invoices that reflect your firm’s branding.
• Multiple Payment Methods: TaxDome accepts multiple payment options, such as ACH, credit/debit cards, BACS, and SEPA.
• Automated Invoicing: Automatically send repetitive invoices to keep processes moving.
• Reporting: TaxDome’s reporting dashboard shows key insights into your firm’s time and billing efforts, such as time utilization.

Pricing

• Essentials: $700/year (with a 3-year commitment)
• Pro: $900/year, per seat (with a 3-year commitment
• Business: $ $1100/year, per seat (with a 3-year commitment)

Free Trial

A 14-day free trial is available.

Ratings

TaxDome is rated 4.7/5 on both Capterra and G2.

10. Timeneye

Timeneye is a time tracking and timesheet software for teams using Microsoft 365. It is embedded into their existing workflows to enhance productivity, simplify project management, and provide actionable insights that drive growth.

Here are some of its time and billing features, and what they do

• Time Budgets: Monitors project progress against predefined time budgets to ensure timely delivery and cost control.
• Intuitive Dashboards: Provide real-time visibility into project earnings, costs, and profit margins.
• Email Recaps: Automated project status updates delivered directly to your inbox every week.
• Billable vs. Non-Billable Time: categorize billable and non-billable hours to ensure accurate billing and improve prioritization.
• Microsoft Teams calls: Timeneye automatically tracks Microsoft Teams calls to improve client interactions.

Pricing

• Free forever: $0
• Starter: $7/ 7/month per user (billed yearly)
• Premium: $13/month per user (billed yearly)
• Enterprise: Custom pricing

Free Trial

A 14-day free trial is available.

Ratings

Timeneye is rated:

• 4.7/5 on Capterra
• 4.5/5 on G2

12. Replicon

Replicon is an AI-powered time tracking and workforce management solution that captures and converts global employees’ time data into timesheets. By using machine learning, Replicon streamlines timesheet processes and enhances firm-wide productivity.

Here are some of its time and billing features, and what they do

• In/Out Time: Records start and stop times for client projects.
• Intuitive Time Capture: Replicon’s timesheets collect business-specific data and track real-time project hours to ensure precise client billing.
• Billable Hours: Separates billable and non-billable hours for accurate billing.
• GPS Monitoring: Provides visibility into remote workforce management using real-time GPS tracking and geofencing.
• Attachments and Comments: Give context to time entries with attachments and comments.
• Instant Alerts: Notifications that remind your team to submit their timesheets.
• Customizable Invoices: Generate invoices for seamless client billing.
• Multi-Currency and Global Support: Replicon supports international billing in diverse currencies.

Pricing

• Project Time Tracking: $12/month
• Time & Attendance: $6/month
• PSA and PPM: $29/month

Free Trial

A 14-day free trial is available.

Ratings

Replicon is rated:

• 4.5/5 on Capterra
• 4.3/5 on G2

13. Clockify

Clockify is a leading time tracking and timesheet application for monitoring work hours across projects and getting insights into team productivity, attendance, and billable hours.

Here are some of its time and billing features, and what they do

• Timer: Start, resume, or pause time spent on client work with a single click.
• Time Categories: Organize time entries by project, task, tag, and status (e.g., billable, invoiced, approved) for effective analysis.
• Favorite Entries: Speed up time tracking for frequently performed tasks.
• Pomodoro: Use the Pomodoro technique to plan work intervals and breaks.
• Screenshots: Allows team members to capture screenshots every five minutes to document work activity and provide visual proof of work done.
• Idle Detection: Notifications that remind you about inactive periods during time tracking.
• Reports: Access detailed insights into productivity and time allocation, such as estimates, costs, and profits by project, task, and client.

Pricing

• Standard: $ 5 .49/month per seat (billed annually)
• Pro: $ 7.99/month per seat (billed annually)
• Enterprise: $ 11.99/month per seat (billed annually)

Free Trial

A 7-day free trial is available.

Ratings

Clockify is rated:

• 4.8/5 on Capterra
• 4.5/5 on G2

14. Zoho Projects

Zoho Projects is a project management tool with a time tracking solution that simplifies resource allocation and enhances project profitability. It integrates time tracking into your workflows to ensure timely completion and accurate billing.

Here are some of its time and billing features, and what they do

• Automatic Timers: Start and stop task timers that generate timesheet entries at the end of the task.
• Invoicing: Zoho Projects integrates with Zoho Books or Zoho Invoice to convert timesheets into professional invoices for client billing.
• Planned vs. Actual Time: Set time estimates to compare planned task hours with actual time spent.
• Notifications: Automatic reminders that help employees check in or out.
• Comprehensive Reports: Detailed reports that provide clear insights into the time spent on projects by team members.

Pricing

• Free: US$0
• Premium: $4/ 4/month per user (billed annually)
• Enterprise: $9/ 9/month per user (billed annually)
• Projects Plus: Custom

Free Trial

A 10-day free trial is available.

Ratings

Zoho Projects is rated:

• 4.5/5 on Capterra
• 4.3 /5 on G2

15. Journyx

Journyx is a time tracking and resource management software that provides cost analysis, profitability tracking, and payroll accuracy tools for firms. It has time tracking and attendance features that enable compliance and data-driven decisions.

Here are some of its time and billing features, and what they do

• Time Entry: Journyx supports multiple time entry options, including state-of-the-art biometric time clocks, web-based interfaces, mobile apps, badge swipes, or Interactive Voice Response (IVR).
• Single and Multi-Level Time Approvals: Timesheet approvals that support both simple single-level and complex multi-level approvals.
• Employee Scheduling: Automates shift scheduling while accounting for employee availability, skill sets, and workload demands.
• Time Off Management: Manage vacation and benefit accruals with customizable rules.
• Weighted Overtime:  Automatically calculate weighted overtime to reduce payroll errors and ensure compliance with labor regulations.
• Field Services: Assign jobs and send real-time updates to field teams using smartphone alerts, contacts, and Google Maps driving directions.

Pricing

Between $5/month per user and $13/month per user, excluding onboarding and integration costs.

Free Trial

Not available

Ratings

Journyx is rated:

• 4.1 /5 on Capterra
• 4.3 /5 on G2

16. Tick

Tick uses a cloud-based time tracking solution to keep your team’s use of time within budget to ensure your projects are profitable.

Here are some of its time and billing features, and what they do

• Time Notation: Tick allows you to log time entries in either minutes or decimal notation.
• Google Chrome Extension: A Chrome extension that integrates time tracking into your workflow to enable you to start and stop timers directly from Chrome while responding to emails or attending online meetings.
• Time Budget Feedback: Provides real-time updates as time entries are submitted to inform employees of remaining hours and ensure projects are within allocated time.
• Multiple In-App Timers: You can run multiple timers simultaneously to track time across different projects or tasks.
• Automated Notifications: Remind your employees to track time or meet the timesheet submission deadline.
• Time Reporting: Tick generates actionable reports to support planning, billing, and project analysis.

Pricing

• 1 Project: Free
• 10 Projects: $19/month
• 30 Projects$49/month
• 60 Projects: $79/month
• Unlimited Projects: $149/month

Free Trial

A 30-day free trial is available

Ratings

Tick is rated 4.5/5 on both Capterra and G2

17. Xero Projects

Xero Projects is a project accounting and time tracking solution that integrates seamlessly with Xero’s accounting platform. It streamlines budgeting, quoting, and billing, enabling teams to monitor project performance and improve profitability with minimal administrative effort.

Here are some of its time and billing features, and what they do

• Time and Expense Tracking: Xero’s timer tracks your time and automatically logs hours and costs to manage budgets more effectively
• Invoicing: Create invoices directly from your timesheet and send to clients using Xero’s invoicing system.
• Accept Payments: Clients can pay you with credit/debit cards, direct debits, or through platforms like Stripe, GoCardless, or PayPal.
• Automatic Reminders: Automated payment reminders go out to your clients before invoice due dates to prevent late payments.
• Repeating Invoices: Automate recurring invoices for clients with consistent billing amounts, such as monthly subscriptions or retainers.
• Project Profitability Tracking: Xero’s dashboards allow you to monitor project costs, labor, and expenses against revenue to measure profitability in real time.

Pricing

• Starter: $2.90/month
• Standard: $4.60/month
• Premium: $6.90/month

Free Trial

A 30-day free trial is available.

Ratings

Xero Projects is rated:

• 4.4 /5 on Capterra
• 4.3/5 on G2

18. Everhour

Everhour is a time tracking and project management solution that integrates with popular tools like Asana, Jira, and Basecamp to embed its features into your existing workflows. It enhances team productivity, streamlines billing, and improves project profitability.

Here are some of its time and billing features, and what they do

• Start/Stop Timer: Tracks project hours in the background without disrupting workflows.
• Time Off Tracking: Efficiently manages team leave, holidays, and sick days to maintain accurate records.
• Lock Time Editing: Prevent unauthorized changes to timesheets by locking time entries for past dates.
• Reminders: Automate reminders to prompt team members to log their work hours.
• Billable vs. Non-Billable Time: Excludes non-billable time from billable time to ensure accurate invoicing.
• Browser Extension: Chrome, Firefox, or Edge extensions that let you track time directly from your browser.
• Team Workload and Scheduling: Displays team workloads in hours to balance tasks and prevent burnout.

Pricing

• Free: 0$ up to 5 seats.
• Team: $8.50/monthly per seat (paid yearly).

Free Trial

A 14-day free trial is available.

Ratings

Everhour is rated 4.7/5 on both Capterra and G2.

19. Jetpack Workflow

Jetpack Workflow is an accounting workflow solution for small and mid-sized firms. Its time tracking features streamline project management and time tracking to meet deadlines and improve team efficiency.

Here are some of its time and billing features, and what they do

• Start/Stop Timer: Tracks time with start and stop timers for multiple tasks or projects for accurate billing and reporting.
• Budgeted Time: Set time estimates for tasks and projects to improve capacity planning and resource allocation.
• Notes: detailed descriptions that give context to time entries.
• Timesheet Reports: Jetpack’s comprehensive timesheet reports allow you to analyze time tracked by client, job, task, or staff member.
• Done Report: The Done Report shows completed jobs to measure metrics like on-time completion rates, budgeted versus actual time, and staff assignments.

Pricing

• Starter Yearly: $30/month per user (billed annually)
• Starter Monthly: $45/month per (billed monthly)

Free Trial

A 14-day free trial is available.

Ratings

Jetpack Workflow is rated:

• 4.8/5 on Capterra
• 4.2/5 on G2

20. BigTime

BigTime is a professional services automation software that combines time tracking, project management, and billing, enabling teams to plan resources, monitor project progress, and grow their firm.

Here are some of its time and billing features, and what they do

• Manual/Automatic Timer: BigTime allows users to manually log time spent on projects and tasks or use a start/stop timer while doing the work.
• Customizable Timesheets: You can customize timesheets by adding custom fields and formatting options.
• Timesheet Approval: Allows managers to review and approve timesheets to ensure accuracy.
• Timesheet Locking: Prevents users from editing or deleting timesheets once they’ve been approved or locked.
• Invoicing: create invoices from time tracked on client projects and tasks.
• Automated Reminders: Sends payment reminders to clients before invoices are overdue to shorten the AR cycle.
• Reporting and Analytics: BigTime generates reports on projects and tasks to give you insights into your team’s productivity and profitability.

Pricing

• Essentials: $20/month per user
• Advanced: $35/month per user​
• Premier: $45/month per user

Free Trial

A 14-day free trial is available

Ratings

BigTime is rated:

• 4.6/5 on Capterra
• 4.5/5 on G2

21. Workstatus

Workstatus is a workforce management and time tracking software that optimizes productivity, billing, and accountability for businesses, including accounting firms. It gives teams the insights they need to adjust their project budgets and improve employee performance.

Here are some of its time and billing features, and what they do

• Track Billable Hours: Identifies billable and non-billable time by client or project, and uses billable time for invoices.
• Automated Clock-In and Clock-Out: A clock-in and check-out solution that captures your team member’s working hours during shifts.
• Selfie Validation: Requires your team members to take selfies when clocking in/out of work.
• Productivity Monitoring: Tracks team members’ activities during work hours to ensure they are doing the tasks assigned to them.
• Project Budgeting: Set project cost and time limits to prevent overworking your staff.
• Reports: Reports that enable you to analyze employee productivity, billable hours, project progress, and attendance.

Pricing

Time Tracking: $28/month (Billed Annually)

Free Trial

A 7-day free trial is available.

Ratings

Worstatus is rated 4.6/5 on G2

22. Clientary

Clientary is an invoicing and time tracking app for professional services teams. It unifies proposals, time tracking, invoicing, and client management into a single platform for accurate billing and faster payments.

Here are some of its time and billing features, and what they do

• Live Timer: Built-in timer to track time and log hours against projects or tasks.
• Payment Integration: Clientary allows you to accept payment through ACH, credit card, Stripe, and other payment methods.
• Invoicing: automatically generate invoices from billable time, estimates, or expenses to speed up the payment process.
• Mobile and Cross-Platform Access: You can access Clientary from a desktop, tablet, or smartphone.
• Reporting: Reports that detail your firm’s billable hours, project progress, and expenses to understand your team’s performance and profitability.

Pricing

• Basic: $19/month
• Team: $39/month
• Agency: $59/month

Free Trial

A 14-day free trial is available.

Ratings

Clientary is rated 4.7/5 on Capterra and G2.

23. Paymo

Paymo helps small firm owners (of up to 20 people) to track time, automate billing, and maximize profitability, which reduces administrative overhead and enhances workflow efficiency.

Here are some of its time and billing features, and what they do

• Active Timers: Monitor team activity to provide visibility into who’s working on what.
• Multiple Languages Invoices: Invoice your clients in other languages to improve understanding.
• Recurring Invoices: Automate recurring invoices with customizable schedules (start date, frequency, occurrences).
• Accept Online Payments: Paymo integrates with PayPal, Stripe, and Authorize.net to enable clients to pay you via credit card, ACH, etc.
• Resource Scheduling: Manage team workloads and track availability, holidays, and leave days using a visual scheduler.
• Profitability Tracking: Use detailed dashboards to track revenue, expenses, and billable hours to assess profit margins, identify high-value clients, and manage your resources confidently.

Pricing

• Free: $0
• Starter: $5.9/month per user
• Small Office $10.9/month per user
• Business: $16.9/month per user

Free Trial

A 14-day free trial is available

Ratings

Paymo is rated:

• 4.7/5 on Capterra
• 4.6/5 on G2

24. Noko

Noko is a time tracking, invoicing, and reporting software for freelancers, consultants, and small to medium-sized teams. Its user-friendly interface helps teams ensure accurate billing and provides actionable insights to make timely decisions.

Here are some of its time and billing features, and what they do

• Timer: A stopwatch-type timer that enables users to start, pause, and log time on the web, Mac, iPhone, and Chrome extension.
• Non-billable Time: Provides insights into project and client overhead to help teams identify inefficiencies and adjust workflows for profitability.
• Audit Log: The time entry audit log tracks the history of time entry events, including edits, approvals, and deletions.
• Time Entry Approvals: Enables managers to review and approve time entries before they’re exported.
• Invoicing: Professional invoices created from tracked time.
• Multiple Payment Methods: Noko accepts payments via PayPal and Stripe.
• Reporting and Analytics: Reports that enable you to analyze billable/unbillable hours, project budgets, and team utilization.

Pricing

• Team: $49/month.
• Organization: $199/month.
• Enterprise: Starts from $499/month

Free Trial

A 30-day free trial is available

Ratings

Noko is rated 4.2/5 on Capterra and G2.

25. Avaza

Avaza is a work management solution that combines time tracking, invoicing, and reporting to enable teams across industries to measure their billable hours and bill clients accurately.

Here are some of its time and billing features, and what they do

• One-Click Time Tracking: Use start/stop timers to record activities as you work.
• Copy or Import Timesheets: You can copy the previous day’s timesheets for recurring tasks to save time.
• Billable and Non-Billable Hours: Identify billable and non-billable hours to understand your team’s use of time.
• Lock Approved Timesheets: Prevent unauthorized changes by locking approved timesheets to maintain data integrity.
• Apply Rounding: Uses flexible rounding rules (e.g., round to nearest or up) to timesheet durations when generating invoices.
• Stay Informed with Reports: Use 50+ reports, like staff utilization, project profitability, invoice aging, and expense summaries, to understand your profitability.
• Client Collaboration: Invite clients to view and approve timesheets or access invoices via a branded portal.
• Estimates and Quoting: Create estimates with customizable line items and convert them into invoices once approved.

Pricing

• Free: $0/month
• Startup: $11.95/month
• Basic: $23.95/month
• Business: $47.95/month

Free Trial

A 14-day free trial is available

Ratings

Avaza is rated 4.6/5 on both Capterra and G2.

26. Canopy

Canopy is an accounting practice management software that offers extensive client management, time tracking, and billing solutions. Its automated features help accountants bill accurately and get paid faster while maintaining compliance.

Here are some of its time and billing features, and what they do

• Built-in Timers: Timers are linked to specific clients, projects, or tasks.
• Time Budgets: Set estimates for tasks and monitor progress to understand when your team exceeds budget.
• Accept Multiple Payment Methods: Collect client payments via ACH bank transfers, credit cards, or through Canopy Payments.
• Pass on Credit Card Fees: Enable surcharging to pass credit card processing fees to clients without manually adjusting invoices.
• Automated Late Fees: Encourage timely payments by applying late fees (1–4% of invoice balance) to past-due invoices.
• Invoice Reminders: Friendly payment reminders sent before invoice due dates to eliminate manual follow-ups.

Pricing

Canopy’s Time & Billing Module:

• Standard: $22/month per user
• Pro: $31/month per user

Free Trial

A 15-day free trial is available.

Ratings

Canopy is rated:

• 4.5/5 on Capterra
• 4.6/5 on G2

27. Portfolio Manager

Portfolio Manager is a time tracking and predictive scheduling tool that improves visibility and productivity for IT and other service-based teams. Its intelligent automation and real-time analytics help service-based teams manage priorities, allocate resources, and ensure timely service delivery.

Here are some of its time and billing features, and what they do

• Automated Time Tracking: Pulls data from calendars and Jira tasks to generate timesheets.
• Worklogs: Intuitive work logs that enable teams using tools like Jira to log time effortlessly.
• Billable Hours: Monitor work hours against project expenses to ensure a healthy balance between billable and non-billable tasks.
• Predictive Scheduling: Forecast project delivery dates to adjust task assignments and priorities.
• Reporting and Analytics: Real-time insights into project progress, resource utilization, and other time and billing metrics that inform quality decision-making.

Pricing

• Essentials: $15/month per user (annual billing)
• Professional: $28/month per user (annual billing)
• Ultimate: $42/month per user (annual billing)

Free Trial

A 14-day free trial is available

Ratings

Portfolio Manager is rated:

• 4.3/5 on Capterra
• 4.2/5 on G2

28. BrightManager

BrightManager is an accounting practice management software in the U.K. and Ireland. It automates time tracking and other administrative tasks and provides insights into time usage, workflow efficiency, and firm profitability.

Here are some of its time and billing features, and what they do

• Start/Stop Timer: Records time for client work to ensure accurate time logging and invoicing.
• Work in Progress (WIP): Estimate the value of un-invoiced hours and include it in your bill to prevent revenue leakage.
• Invoicing: Create invoices from scratch with the necessary details, such as client information, invoice numbers, and payment terms, to get paid quickly.
• Manage Invoices: View and track all your invoices, including unpaid and paid ones, in one place.
• Profitability Portal: Provides actionable insights into the clients, services, and employees that generate the most profit to help you make informed decisions.

Pricing

• Standard: £403.20/year per user (billed annually)
• Enterprise: Custom pricing

Free Trial

A 30-day free trial is available.

Ratings

BrightManager is rated:

• 4.9/5 on Capterra
• 4.5/5 on G2

29. TimeCamp

TimeCamp is an automated time-tracking and billing software for teams of all sizes and across industries. It uses a keyword-based automatic tracker that minimizes administrative work and ensures accurate billing.

Here are some of its time and billing features, and what they do

• Automated Time Tracking Software: TimeCamp’s automated desktop app (Windows, Mac, Linux) runs silently in the background, capturing your team’s activity.
• Billable Hours: Mark time entries as billable or non-billable to improve invoicing accuracy.
• Keyword-Based Automatic Tracker for Multitasking:  TimeCamp assigns time to tasks or projects based on predefined keywords, which reduces the manual task of switching between client projects to track time for them.
• Time Budgets: Set time budgets for each project to monitor progress and prevent over-budget work.
• Notifications: Email alerts will remind you when a project’s time approaches or exceeds its budget limit.
• Automated Invoicing Based on Timesheets: Create invoices directly from billable hours and assigned rates without doing manual calculations.

Pricing

• Starter: $2.99/month per user (billed annually)
• Premium: $4.99/month per user (billed annually)
• Ultimate: $7.99/month per user (billed annually)
• Enterprise: $11.99/month per user (billed annually)

Free Trial

14-day free trial available

Ratings

TimeCamp is rated 4.7/5 on both Capterra and G2

30. Apploye

Apploye is a time tracking and employee monitoring software for remote teams and small and mid-size businesses. Its customizable reports and remote monitoring features improve productivity by up to 20%.

Here are some of its time and billing features, and what they do

• Pomodoro Timer: Breaks down workday into work and rest routines that help focus and prevent burnout.
• Clock In/Out: Monitors employee attendance with automated clock-in/out functionality that is synced across web, desktop, and mobile apps.
• Idle Time Detection: Apploye flags periods of inactivity, prompting users to resume work or remove idle time from timesheets.
• Live Feed & Employee Monitoring: Monitor employee activity through a live feed that shows their active tasks.
• Billable and Non-Billable Hours: Shows billable versus non-billable hours to help you adjust priority and make your firm more profitable.
• Budgeting: Set time budgets to track progress against estimates to know when they approach their thresholds.
• Invoicing: Create invoices for clients from the time tracked for their work.

Pricing

• Standard: $2.50/month per user
• Elite: $3.50/month per user

Free Trial

A 10-day free trial is available

Ratings

Apploye is rated:

• 4.8/5 on Capterra
• 4.5/5 on G2

How to Choose the Right Tool for Your Firm

I. Consider Firm Size and Complexity

The more clients you have, the more billing structures you will need for them, and the more staff you have, the more team productivity insights you’ll need to prevent team burnout.

Choose a tool that has the features you need to manage your firm’s unique size, time, and billing needs.

II. Match Features with Internal Workflows

Many time-tracking solutions, especially those serving multiple industries, do not function in the way accounting teams function.

When the features of a time and billing app do not match your internal workflows, you will have to try to adjust your processes to fit into the tool.

III. Use Free Trials or Demos

Nothing tells you more about a tool than your personal experience of the tool. Thanks to free trials and product demos, you don’t have to rely only on third-party opinion or experience to understand how well a time and billing solution will suit your firm.

The top time and billing tools for accountants offer a free trial period, which allows you to see their features and how they function.

IV. Prioritize Integration with Your Existing Tech Stack

No matter how great a time and billing software solution is, it’ll increase your administrative work if it doesn’t integrate with the other tools you use for work.

Integration allows your team to access the rest of the apps in your tech stack without logging in and out of each one. It prevents double data entry and makes your information consistent across the board.

V. Think Long-term Scalability

If your time and billing software does what it’s meant to do, you won’t be where you are now for much longer. When that growth comes, you’d want to ensure the tool continues to serve your team well.

If you need to find another time and billing software as you scale, you have not found a scalable solution yet.

Stacey Feldman understands this. That’s why she made finding a comprehensive practice management software (that had a time and billing solution) one of her first assignments when she became the Chief Operating Officer (COO) of the Full-Send Finance team.

That decision helped her grow the team by 150% in under one year of assuming the role. The best part? The software solution she implemented is even more useful today than it was when they bought it.

Read more about Stacey’s journey to a suitable accounting practice management software here.

The Time is Now: Track Time, Bill Clients, and Increase Your Firm’s Profitability with Financial Cents

The average accountant is too overworked to spend additional hours monitoring their time usage every week. When done with the right time tracking and billing solution, your firm will reclaim not only record time, you will collect payments faster and understand how to improve service to earn better.

Beyond automating your time tracking and client billing, Financial Cents provides most (if not all) of the features you need to manage your entire firm from one place.

We are talking about an all-in-one accounting practice management platform that combines time and billing features with workflow management (and automation), client relationship management, team collaboration, document and capacity management in one easy-to-use solution.

At Financial Cents, our goal is to save you and your team the time and mental energy of using multiple disconnected tools and paying separate fees to individual software solutions to manage your firm.

This gives your team fewer logins, less app-switching, and more visibility into work, time, and clients’ information.

See how Financial Cents centralizes your workflow, client, and team information for free today.